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In there, the two of them were able to track which vendors were contacted and when payments were due, and they could even plan the ever-dreaded table assignments. Why would I use this for wedding planning? When software engineer Jeff Appareti was planning his wedding with his fiancée four years ago, he aggregated all of their pertinent data in Airtable. ![]() This system allows you to track input “records” (data) and then track it through “fields” (columns), like status updates, dates, notes, checkboxes, and more. Each tab allows you to input information as you see fit-in a grid view (similar to a spreadsheet), a calendar view, a Kanban (or column system) view, or a Gantt (or flowchart) view. From there you’ll want to add different tabs based on your needs. How does it work? After you create your Airtable account, you create a “base.” This is the landing page for all of your information. Hence, being relational-what happens in one place simultaneously updates in another. Similarly, I can set the dates that payments are due in the grid view for my vendors, and those dates will upload to my “calendar” view. Not only will this status show up in my “grid view,” but it will also update in the “status” view if I change anything. I’ve set it up so I can see where I’m at in the process with each vendor based on their status-contacted, booked, deposit paid, and fully paid. For example, in my test base, I created a tab for all of the vendors I’d need. Because it’s a relational database management tool that allows you to store, track, and update information quickly and effectively, any data you input in one place will update accordingly in another. What is it? If you’re looking for a catch-all place to keep your wedding details, Airtable is incredibly user-friendly and customizable. Also, Airtable supports strong security standards, including two-factor authentication. Key features: Think of Airtable as a spreadsheet, calendar, and to-do list all in one place-which Airtable calls a “base.” Spreadsheets are private by default, but you can make them public. These vendors can include (but are not limited to):įee: free for basic access, $120 per year for Plus, $240 per year for Pro Keep track of which vendors you’ve contacted, the services you’ve booked, when payments are due, and any specific details regarding the booking. This accounts for the majority of your nuptial needs, be it aggregating every DJ in Detroit or planning your best bachelorette party in Bali. In your overall plan, you’ll want to include vendors (florists, caterers, and so forth), a venue, a guest list, and your wedding party. Every wedding is different, but the core of the event remains the same. When you’re planning a wedding, there are a few crucial elements to consider. ![]() What information should you include as you plan? We also set up our own Airtable, Trello, and Discord accounts to test how intuitive each app was and what you should expect when using them. ![]() To better understand how best to employ project-management apps for planning a wedding (or any big event), we reached out to real-life users to find out why and how they used these apps to plan their weddings. It turns out that many professionals and amateurs alike are using project-management applications to plan their weddings and other events. So I wondered if these workplace-efficiency tools would be just the things I needed. My fiancé is planning his bachelor party with Airtable, and Wirecutter staff writer (as well as my editor on this piece) Elissa Sanci has a friend who planned the details of her whole wedding on Discord. But the tools all felt so disparate and detached, and I needed something that could centralize everything. I’d flipped through my massive binder, pinned all of the pins on Pinterest, and cruised The Knot (an online planning service that lets you do everything from ordering invitations to building a wedding website). When I got engaged, it became quite clear I wasn’t prepared. Sometimes you’re given a wedding-planning book bigger than your head to keep up with the chaos, but they work only if you open them. Between vetting a million vendors, keeping up with a mountain of fees, and knowing what’s next on your never-ending to-do list, there’s so much for a soon-to-be spouse to consider. Planning a wedding can be downright stressful.
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